Task management is an essential element of any project, and the larger the project, the more complex this becomes. Despite being in the center of today’s digital age, there are still some businesses that manage tasks on paper or in spreadsheets. The cycle begins when a meeting is called to determine the list of tasks that each individual is responsible for. Afterwards each person spends time getting in touch with other people in their team to convey that they’ve finished a task. This cycle can be time-consuming, but it doesn’t have to be.
Businesses today rely on collaboration tools like Office 365 to enable their teams to be more productive than ever. An application like Microsoft Planner enables teams to distribute tasks and measure progress through a sleek online web interface. It’s easy to see who is ahead of deadlines and who’s falling behind through the visual layout. Additionally, notifications can be setup to alert you whenever a task is added or completed – making for a seamless task management experience.
Real-world examples of how businesses use Planner for Task Management and Planning
Nascar – 1000+ employees
"Employees throughout NASCAR rely on Office 365 to achieve similar productivity benefits… Burg [Director of Technology Development & Software Integration] and his team use Microsoft Planner to better organize IT tasks. 'The ability to quickly track and show progress of tasks has been a great visualization tool for our business to better understand our resources being consumed,' says Burg. And when Betsy Grider, Managing Director, Strategic Development at NASCAR, describes the impact of Office 365 on the company, she enthuses about how well the cloud-based services answer the need for better collaboration throughout the company. 'I work on strategic planning with every department across the business, and there isn’t one meeting where we are not trying to connect with people all over the United States,' she says. “With Office 365, we’ve finally answered a major pain point: collaboration across distance!'” (Source)
Mediterranean Shipping Company – 10000+ employees
"MSC will be taking advantage of more Office 365 services. Already, several pilot projects are underway where employees are building workflows for document management in Microsoft SharePoint Online. Employees are beginning to use Microsoft Planner to improve project management for budgeting and marketing events. Each new plan created in Planner automatically creates a new Office 365 Group, which comes with a shared inbox, files, notebook, and calendar. 'I’m using Planner for all my budgeting in 2017 and to organize my team’s deliverables for marketing events,' says Magnani. 'It is just another aspect of the mobility and accessibility we are getting with Office 365 that is improving productivity for everyone at MSC.'” (Source)
City of Regina – 1000+ employees
Additionally, teams now engage on the go. "Says Tink [Manager of IT Strategy and Business Support for the City of Regina], 'We’ve recently started using the mobile app Outlook Groups for a lot of our activities, and we’re finding productivity increases from that.' Specifically, her team creates a group for themselves, and then, using the Planner feature, they keep her up-to-date on their activities all the time. 'I get notifications on my mobile phone when tasks are complete. That’s taken a lot of the status update time out of our one-on-one meetings and made the conversations more about direction and career-building, which is a much better use of our time.'” (Source)
Task management software on its own drives significant productivity benefits for any organization. However, when it’s integrated with other applications such as email, groups, and mobile apps like Planner is, the impact is much larger and more direct. Task management allows your teams to manage their resources more effectively than ever before.